How often have you judged a person by the way he talks? How about the way he writes? Heck, if you’re a woman, you might even judge me now for not including “she” in my introductory sentences. You may think I’m a superficial writer and that reading this post would be a waste of time. You see how quickly judgments show up?
Most of us come across unpleasant situations which concern requests, business proposals, or even introductory emails that are poorly written.
Bad grammar, bad spelling, bad text structure – how do these people expect us to bear with such a terrible piece of text. How can they expect us to reply, accept a proposal, or do business with them, individuals that barely know how to write and speak?
Alright. Maybe my example was a bit exaggerated. However, most people don’t react well to bad communication through writing. It’s annoying, unwanted, and it could hurt your personal and professional reputation big time.
Well, in today’s post, you’ll learn several powerful ways to empower your communication through writing. Simply put, the simpler, easy-to-digest, and readable your written communication is the better your message will be understood and treated. Let’s get started.
1. It’s Not About You
Let me say that one more time. It’s not about you. Got it? The ugly truth is that we’re mostly separated from each other. Egocentrism is at its peak, and the majority of people care only about themselves. Therefore, if whenever you write something, don’t talk about yourself.
In fact, you should use the word “I” as less as possible, and you should ensure that the main focus of your piece of text goes on the reader or the recipient. Developing the right mindset will get you far, especially in a world where people want to hear what’s in it for them.
2. Develop Your Own Voice
Every author develops a voice. He does it in time, with consistent practice and with a lot of patience. Even though you may not plan to become a highly successful author, you should still try to develop your own’s writer voice.
For example, some people are extremely serious while writing, using formal words and only “acceptable” expressions. Some may joke around and transmit positivity through words all the time, some may be inspirational, or sad, or whatever. Find your voice so the messages you mean to send will be perceived and understood better.
3. Write Short Sentences
Short sentences are key to great text readability. Use Hemingwayapp, a free online content tool that allows you to see how complicated your text is. The tool also highlights jargons and complicated words that could be replaced in order to make the text simpler.
Nevertheless, writing short sentences helps the reader process the information without having to turn back to read the sentence again. Therefore, this simple practice will improve the overall quality of your communication.
4. Break the Text into Short Paragraphs
Always break your text into smaller and shorter paragraphs. Take a quick peek at this article. As you may see, I never allow more than 4 to 5 rows, then I separate them. I write 1 to 2 ideas on each subheading, then I go on to the next.
What does this do? Well, it makes the reader’s experience better, because his eyes won’t have to “work” to capture the information. Blocks of text (unbroken rows) are always disastrous when it comes to text readability, so ensure that you always avoid them.
5. Reassess Your Text from Your Reader’s Perspective
Your readers may not have the same thinking, knowledge, and expertise as you do. Therefore, you may think that what you’re writing is definitely simple and understandable. But is it?
Step back and see your text from an objective point of view. Look for misunderstandings or complicated terms. Never put your reader into difficulty or you may just lose him!
6. Proofread and Edit Your Text
Never hit the “Send’ button or never put that letter into the box before you proofread and edit. These things may sound obvious, and most of you are probably proofreading and editing your writings. Yet, my question to you is this: what is the process you use?
Do you simply read your text one more time, identify a few mistakes, edit them, and move on? This could work when you’re sending your text to someone “less important”. However, when your writing work gets into the hands of someone who may influence your future, exceptional proofreading and editing will save your skin most of the times!
I’d often check for the best paper writing service before turning in my most important academical assignments. I can’t tell you how many benefits this smart decision brought me every time. So. Bottom point is this…never send/turn in your texts before carefully ensuring that they’re well-written.
Improving your communication skills is one of the best things you can do to improve your overall experience here, as a human being. In this age of technology, we all write to communicate.
Whether you like it or not, you still have to write that essay, you still have to write that important email, that text message to your neighbor, and that important pitch your client. Put our tips into action, slowly and consistently, and soon enough you’ll notice significant results.
Mark Delarika is a professional content writer, teacher, and a blogger. He taught in more than 10 countries for students all over the world. Mark helps students to improve writing skills, shares his personal experience and gives practical tips for educators.
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