There are many factors that contribute to a successful project. First, you must be committed to your job, passionate about your tasks, and opened to any ideas. Second, you must know how to lead your team, and what actions to take at the right time. Third, you must think about what could go wrong, and minimalize your risks. Here are the main factors to consider when leading a potentially-successful project.
1. Choose A Successful Team
Without a motivated team, there’s no successful project. Choosing “your people” is a thorough project that takes time, commitment, and a lot of energy. You can’t expect to be successful, yet work with an indolent, slow team. Your partners must be dynamic, innovative, and have bright ideas. More than that, your team must be open-minded. They should not fight for “being right,” their number one goal should be the development of the entire team.
If you hire a “single player” type of worker, he/she is not going to be fair to the team. His/her first objective will be personal growth, not team growth. You should choose effective team members who care about the project’s final outcomes and intents. Here are some qualities your team members should have:
Without communication, how can one be part of a team? Teams are made of people coming from different backgrounds and various communities. If not all of them are open and communicative, there will be a lack of confidence and understanding within the team. This gap in communication will negatively affect the project’s outcomes.
People who are externally disorganized cannot be internally organized.
It’s crucial to have confident people as part of your team. They must be assertive, hold tight to their ideas, but also be willing to discuss them and improve them. They must stand up for their beliefs.
2. Be Successful in Project Planning
Project planning is a very important step in the process. By planning the project properly, you make sure that the outcomes are outstanding. Key points:
- Set a start date, and an end date. Always have those in mind when taking project actions.
- Set a realistic period of time in which you promise to finish the project.
- Estimate accurate costs based on future expectations.
- Meet with stakeholders and communicate effectively.
- Set attainable goals and prioritize whichever ones need to be finished first.
- Assign people to their tasks by testing them beforehand, and make sure that that specific job fits them.
- Write down your project’s main goals and why achieving them is important to the company. Some project managers I’ve met use assignment writing services to check their wording.
- Create a well-defined schedule and stick to it.
- Now you can start working on the project.
3. Ensure and Request Candid Communication
As I’ve mentioned before, open communication is essential when it comes to teamwork. Set team goals and objectives. Ask them “How are you going to contribute to the project?” and write down their answers. Keep them committed to the job by offering them continuous incentives. Listen to their opinions, and always take them into consideration.
If your team has any concerns, listen to them carefully and try to come up with a solution in due time. Don’t be their “boss,” be a leader and a friend. Communicate effectively, show them respect, and they will certainly do the same.
4. Manage Risks Appropriately
Leading a project is the definition of living a risky life. Even though you have everything planned out, there are many things that could go wrong. That’s why it’s always good to have a backup plan in case things don’t go the way you expected them to do.
- Take into consideration all the risky actions that your team might take
- Analyze them
- Come up with solutions even before they happened
- Write them down and keep them close in case you ever need them
It’s smart to have already-prepared solutions to problems your team hasn’t faced yet. It gives both you and the stakeholders the confidence that everything will fall into place even if challenges might pop up along the way. Manage your risks appropriately if you want to lead a successful project!
5. Have a Strong Project Closure
After the project has been finalized, the team has to gather up again and conclude that:
- All the project requirements were successfully met
- The stakeholders are satisfied and pleased with the team’s involvement and work towards the project
- Everybody else involved is content with the outcomes
- The project will stop consuming resources after its closure
All the above characteristics must be met in order to consider your project successful.
A successful project consists of a successful team, successful project planning, candid and effective communication, appropriate risk management, and a strong project closure. Make sure you meet these requirements and your projects will always produce successful results.
Author ~ Hillary Hope
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